Executive Assistant – 115204-1

  • Per Annum
    £50,000
  • Location
    Greater London
  • Basis
    Contract

Executive Assistant – £50,000 per annum paye – Contract initially until 30th June 2022, likely extension – Can be based in London Paddington or remotely

Our client is a global technology organisation who requires an experienced Executive Assistant to support three Senior Directors who enjoys enjoy a dynamic, fast-paced environment, can be flexible, likes working closely with others, and takes pride in their work.

Responsibilities:

* Proactively and efficiently manage the complex calendar of the Industry Solutions Growth and Strategy Directors and help prioritise meetings based on business needs
*
Evening and weekend checks for calendar changes and alerting manager of calendar changes
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Ability to look ahead and understand the prioritisation of key objectives and help manage the deliverables or priorities
*
Assist with all meeting logistics, small to large events and other ad-hoc administrative tasks
*
Schedule customer, partner, employee meetings, all -hands, off-sites, summits etc.
*
Plan and coordinate domestic and international travel from end to end for the executive by developing itineraries and agendas; scheduling flights, booking other transportation and ensuring adequate time and back-up plans; arranging lodging and meeting accommodations
*
Reconcile and submit timely expense reports in compliance with their Policy
* Proactively provide administrative and staffing support to the team, including but not limited to space, tracking capital assets, procurement, alias maintenance, headcount management, new/internal onboarding and event management
* Maintain group information with confidentiality and integrity. Use discretion to make decisions within your area of responsibility
* Procurement of goods and services including computer equipment, office supply, reference materials and facility requests. Manage aliases and support new employee setup (office, equipment, etc.)
* Assist the Business Manager with budget processes, producing reports, planning, managing and tracking operating expenses for the teams, as well as managing, tracking and closing PO’s
* Plan, coordinate and execute team morale events by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustment to plans as needed.

Requirements:

* Ability to expand core working hours to accommodate time zones.
*
Minimum of 3 years of demonstrated work experience in a fast-paced administrative capacity supporting executives. Proactive in anticipating executives’ needs and able to work independently to make administrative decisions and possess executive maturity
*
Ability to effectively manage a high priority and time sensitive workload with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organisations great
*
Demonstrate ability to prioritise and manage complex schedules, as well as prioritise own work and resources to complete projects on time while maneuvering challenges effectively
* Demonstrate diplomacy, ability to interface with a variety of executive levels with smooth and polished manner
* Demonstrated problem-solving skills and strong attention to detail; able to remove barriers to get the job done
* Adaptable and must work successfully in a team environment, building and maintaining effective work relationships with a diverse group of contributors internally and externally. Demonstrate drive and initiative and have positive and professional approach
* Agile in shifting directions in response to changing environment, ability to work effectively under tight time constraints, use good judgment and be a good team builder and negotiator
* Effective written and verbal communications skills required.

strgroup is acting as an Employment Business in relation to this vacancy.

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